Posts Tagged 'leadership'



What This Project Manager Learned Working at Wendy’s


When I was in high school back in the 1970’s, I got my first “real” summer job working at the local Wendy’s.  This was a big change from babysitting young children on the weekends or having a lemonade stand at the corner in the summertime.  Many of the basic skills and attitudes that I bring to my project teams today came from what I learned those two summers working at Wendy’s.This job meant I worked as a member of a team, wore a uniform, was expected to be there on time and was expected to eat the food we were selling.  I actually experienced the saying “the customer is always right” firsthand and it was an eye-opening experience for me as a teenager.

Working on a team meant that everyone had their primary and secondary roles to perform.  Not only did we have to produce good food for our customers, we also had to do so in a timely fashion and keep everything in the store sparkling and clean. My managers had one important rule “Don’t just stand there, do something!”  If you had a moment to catch your breath, you were expected to pick up a rag and start wiping down equipment or go back in the back and slice that next bin of tomatoes to put on the burgers.  There were no idle hands at Wendy’s.  Everyone always did their job and filled in for others as required.  This sense of urgency and the requirement to always be “doing something” has stayed with me and translates into my project plans and my personal project approach as well.

Wearing a uniform was a new thing for me.  I had to be sure to have a clean pair of navy slacks, a white shirt and a Wendy’s smock ready to go. Sometimes I would have to do laundry after I got home late from closing the store at 11pm.  My mother was amazed that I would actually do my own laundry as needed.  This was a change for me, too.  Today, making sure my business casual clothes are ready to go into the suitcase is not a problem.  And I am very good at doing my own (and everyone else’s) laundry!

Working in a restaurant with long hair also meant wearing a hair net and keeping my hair pulled up and back off my face.  I don’t wear a  hair net these days when I am off training or consulting, but I certainly have my long hair up and back.  When I am busy working, I don’t need the distraction of playing with my hair or wondering if my hairstyle is holding up.  Looking neat and put together is never a bad thing in the workplace, particularly if you are an external consultant brought in to be an “agent of change”.

Timeliness is a wonderful thing.  This skill was the easiest one for me to master since I grew up with my mother telling me “if you aren’t 5 minutes early then you are late.”  The bigger challenge of working at Wendy’s was factoring in enough time to get dressed, ride my bicycle to work and still have enough time to collect myself and take a breath before starting my shift.

I am still an “early bird” when it comes to being somewhere.  Occasionally, one of the key stakeholders I am gathering project requirements from will tank me for being so prompt.  Sometimes being early even gets me more time with someone I really need to talk with about a project issue or the current status of things.

Eating the food made me a ”quasi-customer” of the Wendy’s where I worked.  On my lunch break, I would get in line to order my “free lunch” and then find a table where I would sit down in my uniform and eat that lunch.  I can’t begin to count the number of regular customers who would speak to me during my lunchtime.  They asked me about the food, the job, the weather and sometimes they just asked me questions about myself.  I was the unofficial “marketing guru” of the store, and it was always nice to be able to say “Yes, I eat here and I like it!”

I didn’t understand just what “the customer is always right” meant until I experienced it first hand.  Whether I was making sandwiches, cleaning the dining room, filling containers with french fries or making change at the cash register, the customer’s needs were paramount.  The first time a diner returned their half-eaten burger and told me that it wasn’t what they ordered, I wasn’t quite sure what to say or do.  My manager stepped in, took the burger, apologized for the error and instructed the sandwich maker to build a new burger exactly the way the customer wanted it to be. Wow. I wish it could be this straightforward to define our customer requirements and meet their needs and expectations on my projects.  It certainly should be and I try hard to make that happen.

Those two summers at Wendy’s taught me many things about being part of a team.  How to work hard, how to deal with customers face-to-face, how to work the cash register, how to deal with issues, how to be on time, how to “dress for success”, how to be a team player and most importantly, how to meet the customer’s requirements and be proud of the work you do, the products you produce and the company that you work for. Amazing indeed and very, very helpful.

Thank-you, Wendy’s, you gave me a great start in the business world and some great skills that translate well to any workplace and to all of my projects.

Susan Weese

Applying the “6 Habits of Remarkably Likable People” to our Projects


In his article at Inc.com, “6 Habits of Remarkably Likable People”, Jeff Haden talks about a set of habits that sound very useful to this project manager.  Haden’s 6 items to consider says that these likeable people:

  1. Lose the power pose.
  2. Embrace the power of touch.
  3. Whip out their social jiu-jitsu.
  4. Whip out something genuine.
  5. Ask for nothing
  6. “Close” genuinely

Now, that’s a really good list.  As I read his article, I found myself wondering where that magical “line” is between being remarkably likeable and being thought of as too political or coming off just a bit too charming to be true. My clients typically hire me to work on large IT projects and project management processes for this projects.  From an IT perspective, being capable and knowledgeable and being remarkably likeable don’t always come together in the same person.

Funny enough, most project managers need some of these skills to survive in a world where they are responsible for a successful project outcome but often have no legitimate power in the organization to manage people or get things done.  We often rely on our influence skills to get us through and help us “herd” the project team and the stakeholders along the way.

My favorite item on Haden’s list is #3, whipping out the social jiu-jitsu. In the article, social jiu-jitsu is defined as “the ancient art of getting you to talk about yourself without you ever knowing it happened.”  I like the thought of asking the right questions and getting someone to tell me about themself or about something that was important to them.  I need to figure out how to use this skill to make my business stakeholders tell me what they really need that new system to do for them so my requirements quality and the resulting new solution give them exactly what they need to get the job done.

Haden’s article is very much worth reading.  Being likeable is a very desirable trait in a project manager, and any advice on how to incorporate likeability into your project management toolkit is very much appreciated.

If you are looking to refine or validate your communication and negotiation skills (which certainly includes those like ability skills, I should think!), take a look at Learning Tree’s 3-day course on effective communications.  This course is certainly a great place to begin or revisit how well you are communicating and to learn some new skills and techniques for communicating with others even better still.

 

It’s time to go try out my social jiu-jitsu!

Susan Weese

 

Norman Schwarzkopf: Seven Quotes on (Project) Leadership


General Norman Schwarzkopf died on December 27, 2012; he was 78. “Stormin’ Norman” was the commander of Operation Desert Storm, successfully driving out the Iraqi forces from Kuwait in 1991. Below are seven quotes from Gen. Schwarzkopf that summarize his views on leadership. I will adapt/apply them to project leadership.

1) “Do what is right, not what you think the higher ups want or what you think will make you look good.”

2) “You learn far more from negative project leadership than positive project leadership. You learn how not to do it.”

3) “Set high standards.” Too often we don’t ask enough from our project team members. At one point in Schwarzkopf’s career, he was placed in charge of helicopter maintenance. He asked how much of the fleet was able to fly on any given day. The answer was 75%. “People didn’t come in at 74 or 76, but always at 75, because that was the standard that had been set for them. I said, ‘I don’t know anything about helicopter maintenance, but I’m establishing a new standard: 85%.’ ” Sure enough, within a short time 85% of the fleet was available on any given day. The moral: project team members generally won’t perform above your expectations, so it’s important to expect a lot.

4) “The truth of the matter is that you always know the right thing to do. The hard part is doing it.”

5) “True courage is being afraid, and going ahead and doing your job anyhow, that’s what courage is.”

6) “When placed in command, take charge.” Project leaders are often called on to make decisions without adequate information. As a result, they may put off deciding to do anything at all. That’s a big mistake, said Schwarzkopf. Decisions themselves elicit new information. The best policy is to decide, monitor the results, and change course if necessary.

7) “Project leadership is a potent combination of strategy and character. But if you must be without one, be without strategy.”

H. Ross Perot, founder of Electronic Data Systems Inc., and Perot Data Systems says, “Most great leaders I’ve met are simple men. People like Sam Walton and General Schwarzkopf — they’re far from stupid, but they are basically very simple. I include myself in that category. I hate complexity. I think the world is already complex enough as it is, without me making it more so. The principles of management and leadership are simple. The hard part is doing them, living up to them day after day, not making lots of excuses for ourselves. You know all those complex management theories? They’re just an excuse for not facing up to how hard it is to live by some very basic principles.”

Wouldn’t we be better project leaders if we did it “Stormin’ Norman’s” way?

James L. Haner

Mahatma Gandhi on Project Leadership


Mahatma Gandhi has taught me many lessons about project leadership. Two of the most important lessons are:
1. “You must be the change you wish to see in the world.”
Gandhi understood the importance of continual growth in his life. Despite all the things he had accomplished in his early life, Gandhi continually sought out greater understanding of his life, his calling, and his country.
As a project leader, we need to appreciate the need for constant growth. It is through personal growth and improvement that we can take the project team to the next level.
2. “I suppose leadership at one time meant muscles; but today it means getting along with people.”
Gandhi displayed the greatest strength, not through using his strength to force others to bend to his will, but by using nonviolent means to achieve his goals.
As a project leader, it is sometimes too easy to use our position to persuade team members to bend and do things our way. Your greatest strength as a project leader is to influence and convince the team members to follow their hearts.

Gandhi practiced “follower-centric” project leadership.
“Good project leaders make team members feel that they are at very heart of things, not at the periphery. Every team member feels that he or she makes a difference to the success of the project. When this happens team members feel centered and that gives their work meaning.”

Here are 10 more of my favorite quotes from Mahatma Gandhi.
1. A man is but the product of his thoughts. What he thinks, he becomes.
2. First they ignore you, then they laugh at you, then they fight you, then you win.
3. Happiness is when what you think, what you say, and what you do are in harmony.
4. Even if you are a minority of one, the truth is the truth.
5. An ounce of practice is worth more than tons of preaching.
6. Action expresses priorities.
7. Glory lies in the attempt to reach one’s goal and not in reaching it.
8. Honest disagreement is often a good sign of progress.
9. The difference between what we do and what we are capable of doing would suffice to solve most of the world’s problem.
10. Live as if you were to die tomorrow. Learn as if you were to live forever.

What is your favorite Mahatma Gandhi quote? Why? Please post a comment.

James L. Haner

Haggling for Amateurs


I’ll admit that I’m not a haggler.  Good thing I drive a 1999 Jeep Grand Cherokee with 276K miles on it since I am not sure I would be very good at haggling over the price of a new car. In contrast, I am quite comfortable going in to a place and finding out what the price of an item is and then paying that price.  Like the author of a recent article by Ed Avis titled “Haggle? Yes, an Amateur Can Do It”  said, I am more than “happy to pay the list price when I can afford it, or to put off my purchase if I can’t.” I think our culture here in the United States doesn’t prepare us for the possibility of price flexibility unless we find ourselves at a flea market or perhaps a garage sale.

This recent article caught my attention because it fits right in to the idea of distributive bargaining and how it is done. In two of my previous posts, we stepped through two different types of bargaining situations: collaborative and distributive. If you remember, collaborative bargaining is where both parties in the negotiation would like to maintain a good working relationship with one another and jointly achieve a “win-win” outcome.  In contrast, distributive bargaining has resource constraints often resulting in one of the negotiating parties losing something important, making it a kind of “win-lose” thing.

Ed’s article takes a look at haggling in today’s world and discusses how it can be easily done in a number of situations. Most likely, when you picture negotiating over buying something you see a distributive bargaining situation, like purchasing a home, a car, or an item at the flea market. His article provides some great examples of different types of situations where you might be able to haggle for things.  After all, once you accept that the worst thing that other party can do is say “no”, it sure seems like haggling more might actually be fun!  The article’s first example about the man visiting Mexico illustrates that haggling skills may indeed be cultural in nature. In many countries, it seems like haggling it is the expectation rather than the exception.

Check out this interesting article on haggling, evaluate your own haggling skills and let me know what you think.  After all, these skills could be useful on our projects and when we develop our requirements as well as in our personal lives.

If you are looking to refine or validate your communication and negotiation skills (which certainly includes those haggling skills, I should think!), take a look at Learning Tree’s 3-day course on effective communications.  This course is certainly a great place to begin or revisit how well you are communicating and to learn some new skills and techniques for communicating with others even better still.

Happy haggling!

Susan Weese


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